Administrative Assistant (Part-Time)
Summary:
Under the general direction of the Executive Assistant, the incumbent will perform general audit responsibilities as described below.
Duties and Responsibilities:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
- Assemble tax returns during tax season which includes a high volume of returns to be scanned and mailed on a tight deadline.
- Assist in maintaining department databases.
- Process financial statements.
- Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
- Composes, types, and distributes professional correspondance and memoranda, E-mails and faxes, using individual initiative and as assigned.
- Prepares reports, proposals and presentations, which includes formatting, printing and binding.
- Performs general clerical duties including, but not limited to, filing, photocopying, faxing, mailing, ordering supplies, and coordinating office equipment maintenance.
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
- Provides backup to other administrative staff..
- Assists with other duties and special projects as assigned.
QUALIFICATIONS:
Education:
- An Associate's degree (AA) or equivalent, or equivalent combination of education and experience.
Experience:
- Two to three years related experience in a similar position, preferably in an accounting environment.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office.
- Commitment to excellence and high standards (e.g. acute attention to detail).
- Strong organizational, problem-solving, and analytical skills; ability to manage priorities and workflow.
- Ability to deal effectively with a diverse set of individuals at all organizational levels.
- Good judgment with the ability to make timely and sound decisions.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Macias Gini & O'Connell LLP is an equal opportunity employer. All qualified applicants will be considered without regard to age, race, color, creed, gender, gender identity, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration prohibited by federal, state or local laws.
